Every year since 2006, the Janua association organizes a Transdisciplinary Study Day about Antiquity and Middle Ages. The aim of these meetings is to create a scientific discussions area for junior researchers and to allow them to train for public speaking. Master and PhD students, as well as doctors who defend their thesis three years ago or more, can participate.
Since 2013, the Acts of each Study Day are published in the association journal: Les Annales de Janua. In future, others projects of the association may be integrated in the editorial activities of Janua.
Study Days organisation
Each Study Day takes place in the springtime. It is organised by the boards of directors of Janua. For each meeting, they:
- choose members of scientific committee for the Study Day,
- write the call for communication and spread it after its validation by the scientific committee,
- set up the day of the meeting, programme, budget, requests for grant,
- make sure to provide accommodation and welcome to participants to the Study Day,
The scientific committee mission is to:
- follow the theme definition of each Study Day,
- select oral communication proposals,
- attend the Study Day.
Editorial activity of Janua is supervised by an editorial board, which is responsible for managing the implementation of each publication and ensuring its continued existence. Thus, its two directors approve the publication of every issue of Les Annales de Janua. The editorial board must gather to ratify every new editorial project of the association. These are supported by the president of Janua after being voted by a general assembly. Their validation by the editorial board depends on the arbitration of the collection directors, the president of Janua, the editorial project manager concerned by the project, the edition secretary and the editorial advisor.
The scientific committee extends the monitoring that he has granted during the Study Day by supervising the articles writing. Each text in the pipeline is proofread by one or several members of the committee so that they give helpful criticism to the author about the style and content of her or his work. Then proof-readers validate the article after it has been modified. Its members can reject a text publication which scientific rigour is judged insufficient. The board of directors of Janua have this power too.
The editorial team ensures connection between all the stakeholders of the project (editorial board, scientific committee, Janua association, authors). It coordinates the articles validation by the scientific committee and proceeds to orthographic and typographical correction as well as necessary rewritings, in agreement with the authors. Finally, it uploads the articles after their validation by the editorial board.
Actes of each Study Day are published in an issue of Les Annales de Janua. The latter zre published before the next Study Day takes place. They are distributed on a website, specifically created by the University of Poitiers’ IT department: i-médias. This is why a Good use charter of informatics media of the University of Poitiers and a Web hosting charter of the University of Poitiers were ratified on the 23rd October, 2012 by Cécile Treffort as editorial supervisor and by Vanessa Ernst-Mailler as editorial secretary (webmaster) of the journal. Thus, any modification of the publication project mus be signalled to i-médias by theses two persones in charge or by their successors.
Organisation of each Study Day is the responsibility of the Janua’s board of directors. However, it can request the help of other members of the association or competent people for this mission.
Every year, the scientific committee is composed by the board of directors according to the Study Day theme. It is composed of 5 to 8 researchers or university lecturer and researches, working on the antique and medieval periods. HeRMA and CESCM directors as collection directors validate the scientific committee composition.
Every year, the editorial team is formed by the board of directors after their election. It is composed of an editorial project manager and of at least two writing secretaries. They must be members of the association and represent Antiquity and Middle Ages. Besides, an editorial secretary will be chosen by the board of directors together with the two collection directors to upload publications. This person must, owing to the two charters signed with i-médias, be a permanent member of the staff of the University of Poitiers.
The editorial board is formed by the two collection directors, that are HeRMA and CESCM directors. Besides, one of them is an editorial supervisor in the charters signed with i-médias. The president of Janua can be member of the editorial board as well as editorial project manager. Additionnaly, the editorial secretary and the editorial advisor sit in the board too. The latter must be professional in the field of scientific edition; s/he is chosen in tandem with the board of directors of Janua and the collection directors.